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Elon University
  • Position Number: 4959955
  • Location: Elon, NC
  • Position Type: Academic Advising

Academic Affairs Deputy Chief of Staff

Location: Elon University Campus, North Carolina, 27244

Title: Academic Affairs Deputy Chief of Staff

Position Type: Staff Full-Time

Days Per Week: M-F

Hours Per Week: 40

VP Area: Office of the Provost and Academic Affairs

Department: Provost

Position Summary

This position will serve as the primary liaison between academic affairs, human resources, and academic departments with responsibilities for multiple aspects related to faculty, including but not limited to letters of agreement (LOA's), immigration work, and the adjunct faculty collective bargaining unit.

Benefits of Working at Elon

As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

- 28 annual days off, including holidays and vacation.

- Immediate tuition remission for undergraduate courses

- Tuition remission for approved graduate-level courses after 12 months of employment.

- Retirement plan with an 8 percent contribution from the university.

- Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

- Free use of campus fitness facilities.

- Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service. After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Minimum Required Education and Experience

A degree in a related field and a minimum of five years' experience in a university or HR setting.

Preferred Education and Experience

Advanced training in labor and/or faculty relations will be considered a positive in preparing for success in this position.

Required Other Training, Certifications, or Licensing

Job Duties
  • Faculty Personnel Management
    • Review and prepare all full-time faculty and staff hires encompassing credential review, when necessary, verification of funding
    • Assist with review of Letters of Agreement (LOA) for accuracy
    • Administer the promotion and tenure process
    • Prepare and process phased retirement agreements
    • Assist with salary spreadsheet review as needed pertaining to faculty LOAs
  • Faculty/Human Resources Liaison
    • Serves as the liaison between faculty members and department chairs with human resources for immigration work, including visas and sponsorship
    • Collaborates on maintaining up to date immigration policies and procedures.
    • In collaboration with human resources, communicates university policies and procedures on immigration to for faculty and hiring managers
    • Serve as a liaison for faculty for other human resources needs/questions
  • Reporting
    • Prepare various institutional reports, collect data, develop summaries, and reports the status of the collective bargaining unit
    • Works with Institutional Research on the Academic Dashboard
    • Serve as provost office backup on office reports (student perceptions of teaching, GPA, office hours, etc)
  • Collective Bargaining Agreement Coordination
    • Monitor timing for administration of the policies in the Collective Bargaining Agreement
    • Coordinate the day-to-day administration of bargaining agreement activities to ensure university compliance
    • Serve as the initial point of contact for academic affairs as it pertains to the Collective Bargaining Agreement. Provide information and guidance for next steps.
    • Develop and conduct training for departments relative to the Collective Bargaining Agreement
    • Maintain strong union and management relations

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